Restricting Access to an Item in the Asset Library
Sometimes you might want to restrict access to an asset. To do so, head to the Asset Library. Then locate your asset. You can use the Filter dropdown to search for the asset by a range of information including name, tags and advertiser.
When you find your asset, click the icon or thumbnail.
Editing Access to the Asset
You'll see a page showing all the saved data for that asset, along with a number of buttons along the right hand side of the screen. One of these is Edit Access. This button is only visible to the Project Owners and Administrators of your organisation. If you can see this button, select Edit Access, otherwise you may want to ask your manager for assistance here.
Click the Edit Pen to grant access to specific users, system groups or organisations.
Select the people you'd like to see the asset using the search tool. You can filter your search by users, system groups, organisations. From the resulting list, click the orange plus icon to add the selected persons or groups. If you would like to remove a person from your selection, click the red cross icon .
When you're restricting access to an item, any users not on this list won't be able to see the file in their asset library.
Restricting Access to Related Organisations
As mentioned above, you can use search filters to grant access to specific organisations. When allowing access to specific organisations only, you may opt to Include Sub-Organisations so that you can grant access to your related organisations as well as your own.
When highlighted green, sub-organisations can also view the asset. When white, only your organisation sees the asset. Click Save once you're ready.
You can click the pen icon to make additional edits before you confirm your selection. Click Save again to confirm your selections.
Great work. Access to the asset has been restricted to all other groups and users. By default, you will also have access to the asset. Return to the Asset Library to see the updated asset. You will notice that the asset now features a padlock, indicating that it has visibility restrictions in place.
Users, groups or organisations who do not have access to this asset will see a padlock instead of an asset thumbnail. They have the option to request access to the asset by clicking the key icon. Only the administrative users can grant access to Confidential Assets.