Restricting Access to an Existing Finalised Asset
Sometimes you might want to restrict who has access to a finalised piece of artwork. If you want to restrict access to a finalised advertisement, go to the Ad Storage. Then locate your asset. You can use the Filter dropdown to refine your search by name, tags and advertiser.
When you find your asset, click the icon or thumbnail.
Editing Access to the Asset
You'll see a page showing all the saved data for that asset, along with a number of buttons along the right hand side of the screen. One of these is Edit Access. This button is only visible to the Project Owners and Administrators of your organisation. If you can see this button, select Edit Access.
Click the Edit Pen to grant access to single users, system groups and organisations.
Select the desired groups from the Search tool (ie. users, system groups, organisations). From the resulting list, click the orange plus icon to add the selected persons or groups. If you would like to remove a person from your selection, click the red icon.
Restricting Access to Related Organisations
As mentioned above, you can use search filters to grant access to specific organisations. When allowing access to specific organisations only, you may opt to Include Sub-Organisations so that you can grant access to your related organisations as well as your own.
When highlighted green, sub-organisations can also view the asset. When white, only your organisation sees the asset. Click Save once you're ready.
You can click the pen icon to make additional edits before you confirm your selection. Click Save to finalise your changes.
Great work. You've now restricted access to that asset. By default, you will also have access to the asset. Return to the Ad Storage to see the updated asset. You will notice that the asset now features a padlock, indicating that it has visibility restrictions in place.
Users, groups or organisations who do not have access to this asset will see a padlock instead of an asset thumbnail. They have the option to request access to the asset by clicking the key icon. Only the administrative users can grant access to these assets.
You can also mark an asset as Confidential when you finalise an item.