Admation External User Approval Guide
Welcome to admation!
Admation is a marketing and advertising approval platform, designed to facilitate communication between teams. The admation platform allows teams to articulate feedback in one consolidated screen, thereby reducing emails and increasing transparency across marketing, design, management and legal teams.
From time to time, you may be sent artwork from users who may be using our marketing approval platform. This guide shows you how to review artwork in the system as an external user – or a user without an official admation account.
Accessing admation as an External User
This may be the first time you've interacted with our platform. That's why we try to show you only the basics of the system if you're an external user.
External users have restricted access to specific items within admation. To be granted access to admation, an existing user needs to request your input on an item. They'll enter your email address, first name and last name to add you into the system as an external user.
You'll be sent an email notification when someone requests your input on an item. As an external user, this is your only way to access the system. Click the button which says Review Items.
Reviewing Items in admation
External users can approve and provide feedback on pieces of artwork and other documents in admation. If your input has been requested in admation, you can use the below screen to communicate your feedback, approval or changes.
The artwork you need to review will be shown in the centre of the screen.
Depending on how artwork has been sent to you, you may notice an "Approve" or "Changes" button in the top right corner of the screen, or a blue button providing the option to Give Feedback. We will explore these options in more detail towards the end of this document.
Viewing Approval Information
Your email notification may have given you some context on what you've been asked to review. You can also hover over the icon at the top of the screen for more information.
The right hand side panel contains all available information about your artwork approval. It tells you the number of versions available for an item, along with the submission details.
Underneath the approval information, you'll see your name and a blue eye icon , indicating that you've viewed the artwork. The person who sent this to you will be able to see that you've seen this item.
You will also see an orange pending icon next to your name indicating that you need to provide feedback on the item.
Using Mark Up Tools to Provide Feedback in Admation
Arguably, the most useful tool in Admation is arguably the ability to add and share feedback about artwork in the system. You can do this by using the range of markup tools found across the bottom of the screen, including:
- Hand tool – to scale or move an existing shape
- Freehand drawing tool – to draw your own shape freely. This tool is great for drawing arrows.
- Line tool – to draw straight lines. This tool is great for crossing out text.
- Ellipse tool – to draw circles.
- Rectangle tool – to draw rectangular annotations on your work.
- Colour selector – to change the colour of annotations on your screen. Great for highlighting annotations on a dark background.
You'll also see Download and Zoom buttons.
To add your feedback, click a tool of your choice then click and drag your mouse over the artwork in the centre of the screen to create a shape around the item you'd like to highlight. A text area will appear, prompting you to add your comment. Type in your comments as required.
Click Save once you're happy. Then continue adding any further comments to the piece of work, as required. Remember to approve, reject or give feedback on the artwork to send off your changes.
Adding General Comments to admation
If you would like to add an overall comment as part of your feedback, click the General Comments button.
Type your comment in the space provided. To save your comment, click the Tick icon.
Your general comments will show on the bottom right hand side of the screen in blue. From here, you may also Edit, Delete or Attach Files to your comments as required.
Attaching Files to Your Feedback
You may like to add external files to support your feedback. Attaching files can sometimes make it easier for designers to understand the changes requested. An example of a supporting file could include suggested photos or imagery to use, or an updated logo.
To upload a file as part of your feedback, click the Attach Files button. Then drag and drop the file on to the allocated area. You may also click Browse to select your file off the computer.
Admation gives you the ability to quickly compare previous versions of artwork side by side. If your item has more than one previous version, you will be able to click the Compare button along the top of your screen.
The comparison view shows the previous version of the artwork on the left side and the current version on the right side. On the left side panel, you can review any comments/markup made in a previous round of work.
At the top of the screen, you can scroll between the different available versions of the work. You can apply Markup and Attach Files to the current version. You can also Approve or Reject the current piece of work from this view.
Under the comparison view, you may also Zoom and Download either piece of art, as demonstrated by the respective icons at the bottom of each version.
Click the Return to Single View button to exit compare mode.
Submitting Your Feedback: Requesting Changes
Once all of your markup has been added, you will need to submit the work back to the person that asked you to review this item. If you are requesting changes to the artwork, click the Changes button along the top of the screen.
Click the Submit button to confirm your decision. Once submitted, your decision cannot be undone.
Once your feedback is submitted, you will see that your feedback is recorded and available for future reference on the right side panel. You will notice that the Approve and Changes buttons have now been disabled.
Great work! You may now click Exit to leave the window. Alternatively, you may exit the browser completely. Or keep reading for more information on approving artwork.
Submitting Your Feedback: Approving Artwork
If you are happy with the item, click the Approve button along the top of the screen. Unless otherwise directed, you should only approve an item that, in your opinion, is ready to go to market. If you have added any comments requesting changes, you should click the Changes button instead.
Click the Submit button to confirm your selection.
Your decision and feedback is then recorded on the right hand side of the screen. The Approve and Changes buttons are now disabled. As a result, you can no longer make changes to your comments or final decisions.
Great work! You may now click Exit to leave the window. Alternatively, you may exit the browser completely. Keep reading for more information on neutral feedback options.
Submitting Your Feedback: Give Feedback via a Thumbs Up or Thumbs Down
If you have been forwarded an item for feedback and NOT an approval, you will see that your approval items are slightly different. Instead of the Approve and Changes buttons, you'll see a Thumbs Up, Thumbs Down and Neutral Feedback option. Click the relevant option to submit your feedback.
Great work! You may now click Exit to leave the window. Alternatively, you may exit the browser completely.