Now that you have learnt the basics about submitting artwork for approval, you may want to dig a little deeper into some of the functionality we have available in the admation platform when submitting approvals. Each business has different hierarchies and processes, so you may find that some but not all of this information will be relevant for you.
The Basics on Using Approval Levels to Submit Artwork
You can use approval levels to allow different approvers to review artwork in a logical and tiered order. Anyone in approval Level 1 will see a copy of the artwork to review first. Once they have approved the item , the artwork will be sent to members of Approval Level 2 to review, and so on.
The Levels tool is really handy for admation users wanting to add order to their approval process. It also saves people (ie. managers) from looking at the artwork before they really need to.
Starting with Adding Users to Approval Level 1
To submit an item for approval, you need to at least add an individual (or group) to Level 1. Level 1 is always a list of the people who will see your artwork first. Everyone in this level will receive your artwork to review at the same time. You can add as many members as you’d like here. If you make a mistake here, click backspace or the X option on the relevant member to remove your error.
If this layer includes everyone you’d like to send your item to, then you can move to the next section. If you want someone else to look at your artwork after these individuals or groups have approved your work, you might like to add a Level 2.
Approval Level 2
You can add a Level 2 to your approval if you would like an individual or team to approve your artwork, only after the previous approvers have reviewed and approved the work. If you would like to add another level to your approval, click the Add Approval Level button. Enter in your individual(s) and group(s) as needed.
You can continue adding levels as you see fit.
If you send artwork to these individuals very often, you may want to tick the box that says Use these approvers next time. This will save your inputs next time you open this screen.
By now, you might be asking in your head what happens when an item is rejected by a user in a level. Does it still go on to the next level? With the settings we've gone through above, in short, the answer is no.
However, it's possible to move artwork between levels, even when the artwork has been rejected. To do so, head over to our quick guide on continuous approvals.